Event Manager

Operational lead for the event. Responsible for translating the programme into a coordinated execution plan and managing all venue-side logistics in collaboration with the event director and DGI Byen's production team.

Pre-event responsibilities

• Submit all venue deadlines on time: Ex. furniture/banner/decoration orders (28 Aug), print-ready files (11 Sept), final orders (18 Sept)

• Coordinate print and signage production: briefing design, ordering banners, wristbands and information signage, ensuring delivery and on-site placement

• Manage special exhibitor requests and coordinate exhibitor orders ahead of the 9 September deadline (In collaboration with Øksnehallen) 

• Coordination of goods and shipments (1 Oct, 9:00–15:00) and full setup day (2 Oct, 09:00–21:00)

• Coordinate build day: booth and floorplan support, badge and wristband printing test, yoga mats, bolsters, blankets, decoration, banners, signage and all technical orders

• Build and maintain the master runsheet (Production program)

• Coordinate special assignments and partner requests between Community and Volunteer managers. 

Event weekend responsibilities

• Primary point of contact for exhibitors and partners on-site across entire event + setup (Oct 2-4)

• Oversee the Deep Dive Studio (Spisehuset) - scheduling, access, and facilitator flow

• Coordinate the outdoor area: saunas, activations, and external suppliers

• Manage AV and FOH coordination: ensure technicians have the runsheet, speaker slides and that stage handovers run to time

• Coordinate pop-ups, sample stations, and any on-site activations with Volunteer & Community Manager.

• Manage teardown & return of goods (4 Oct, 18:00–22:00)

Works with: Event director, Community Manager, Volunteer Coordinator, Speaker Coordinator, DGI Byen production team, SOME manager