Office Coordinator

Salary Competitive

We're a growing scale up, on a mission to address global air pollution. This broad and varied role offers a great opportunity for someone who thrives on making an office work like clockwork. You will be the 'go to' person when it comes to office support, administration & co-ordination. You will have a reputation for your organisation, attention to detail, strong verbal and written communication and ability to support the teams. You have a 'can do' attitude and remain positive and resilient under pressure.

You'll report to the Head of HR and Office Manager both based in the UK.

It's a broad and varied role and offers an opportunity for you to make a positive impact on the business through your ability to efficiently manage and support office/team requirements.

Main responsibilities (but not limited to)

  • Day to day admin support e.g. management calendars/scheduling meetings, translations

  • Order office supplies, point of contact for facilities and suppliers

  • Produce reports and various communications in line with company standards

  • Prioritise the management of incoming communications (written and oral) taking action to ensure responses are issued and all deadlines met

  • Travel co-ordination

  • Liaise with Finance, raise PO'S, supplier invoices, bills and recurring payments

  • Liaise with Finance team to support tax and finance reporting to Danish authorities


  • Extensive secretarial or admin experience, book keeping or accounting experience is an advantage

  • Meticulous planning and attention to detail

  • High recognition for the importance of confidentiality

  • Fluent in Danish and English

  • Familiarity with accounting software and financial systems is an advantage

About you

  • Highly organised, accurate, thorough and able to monitor work for quality

  • Proactive self starter

  • excellent problem solver

  • Effective time management skills

  • Ability to communicate effectively, being open, honest and receptive to direction, support and influence

This is not a complete role and person specification. For further information please apply now.

We are an equal opportunities employment business and agency working on behalf of our clients and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age

For more information or questions please contact us at or phone number +44 203 034 0420

Perks and benefits

This job comes with several perks and benefits

Flexible working hours
Flexible working hours

Time is precious. Make it count. Morning person or night owl, this job is for you.

Free coffee / tea
Free coffee / tea

Get your caffeine fix to get you started and keep you going.

Near public transit
Near public transit

Easy access and treehugger friendly workplace.

Paid holiday
Paid holiday

Metropolitists, beach boys and mountaineers we salute you and pay you to go and explore the world.

Working at

Airlabs is an organisation with foundations in atmospheric chemistry and airflow engineering that has been established out of a desire to tackle the huge social problem of air quality in cities across the world. Our work is the result of active collaboration between our team and some of the world’s leading applied environmental research and engineering institutes. Our team brings together experts from widely varying disciplines: from atmospheric chemistry to pollution monitoring, from fluid dynamics to environmental health and from economics to engineering and design.

Read more about Airlabs

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