Shine exists to help freelancers and small business owners reclaim the joy of working for themselves. Running a business shouldn't mean drowning in financial admin – it should be inspiring and rewarding. Our app brings banking, invoicing, accounting and admin together in one place, so entrepreneurs can focus on what matters most: growing their business and enjoying the freedom of working for themselves.

We're a multicultural team of over 400 people across France, Germany, Denmark and the Netherlands. By bringing together leading European fintechs like Shine, Kontist and Tellow, we've built a single, intuitive platform designed for simplicity, speed and accuracy – backed by local, award-winning support.

Your hiring experience matters Just as we respect our customers' time, we respect yours. Your experience with Shine should feel simple, transparent and genuinely supportive. If this sounds like somewhere you want to grow, we'd love to hear from you.

The People & Culture team at Shine

We make Shine a place where people thrive. From talent acquisition and people partnering to workplace and wellbeing, our mission is to create an environment where everyone can do their best work and feel a sense of belonging – in Paris, Berlin, Copenhagen, Amsterdam and beyond.

Your Role as the Head of Workplace & Wellbeing

As Head of Workplace & Wellbeing, you will lead the workplace experience across all Shine offices, while owning the day-to-day operations of our Paris office. Based in Paris, you will manage and develop the Workplace & Wellbeing team across locations, align standards between offices, and make sure our spaces are safe, welcoming and efficient.

You combine hands-on office leadership with team management and cross-country coordination. You enjoy making things run smoothly, putting structure where needed, and creating the kind of workplace where people genuinely like to come in.

Your responsibilities will include:

• Lead the daily office management of the Paris office (very hands-on and present on site).

• Lead, mentor and coordinate the Workplace & Wellbeing team across all locations. Own and harmonise workplace & wellbeing standards across France, Germany, Denmark and the Netherlands.

• Manage budgets, expenses and cost control for workplace operations. Oversee vendor and contract management (cleaning, security, maintenance, supplies, services).

• Ensure workplace safety and compliance (fire safety, evacuation, health & safety basics).

• Plan and optimise office layout and space usage – including future office moves or expansions.

• Coordinate and support events: office rituals, celebrations and one larger winter party per year.

• Run and continuously improve the onboarding journey for new employees together with People & Culture.

• Coordinate travel, logistics and practical support for teams when needed.

• Collaborate closely with IT (workplace tools and equipment), People & Culture and local leadership to align workplace with business needs.

• Act as a warm, approachable point of contact for employees on all workplace topics.

In your first months, you will:

• Get to know our Paris office in depth: people, routines, vendors, costs and constraints.

• Build strong relationships with the Workplace & Wellbeing team and your key partners (Talent Acquisition, People Partnering, IT, Finance).

• Stabilise daily operations in Paris and introduce quick wins that make life easier for employees.

• Clarify roles, task distribution and service standards within the Workplace & Wellbeing team.

• Propose a simple, clear roadmap for the next 12 months, including how we move towards more aligned standards across offices.

  
  

📍 Job located in Paris, with regular presence in the office and the possibility of some remote work. Occasional travel to other Shine offices is expected.

About you

• 5+ years experience in office / workplace / facilities management, including operational responsibility for at least one office in France.

• Experience leading a small team and being the go-to person for workplace topics, ideally across more than one location.

• Strong budgeting and expense control mindset; comfortable managing and tracking workplace costs.

• Solid experience with vendor and contract management (cleaning, security, maintenance, office services).

• Knowledge of workplace safety and compliance requirements (e.g. fire safety, evacuation, basic H&S).

• Experience planning or leading an office move or refurbishment is a strong plus.

• Comfortable organising events and coordinating logistics (from small rituals to larger parties).

• Fluent in French and English; other European languages are a plus.

• Warm, welcoming and service-oriented, with strong organisational skills and attention to detail.

• Calm under pressure, able to handle unexpected situations and solve practical problems quickly.

• Proactive, adaptable and able to prioritise effectively in a fast-changing environment.

Our recruitment process

1️⃣ An initial interview (45') with our Talent Acquisition team

2️⃣ A manager interview (45') with Laura, Head of People Business Partnering

3️⃣ A culture and ways-of-working step supported by a personality and logic assessment

4️⃣ A final conversation with Laura, Imke (CPO) and key stakeholders to align on ways of working, leadership and expectations

What we offer:

• A role with visible impact on daily life at Shine, across several countries

• The chance to shape how our offices feel, operate and grow – including future relocation projects

• A competitive salary, depending on your experience and profile

• A multicultural environment with colleagues in France, Germany, Denmark and the Netherlands

• A People & Culture team that values collaboration, openness and learning

Equal Opportunity Employer

We follow the principle of equal treatment and consider all job applicants without discrimination based on gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc., as per applicable law.