About the Role

We are looking for a motivated and detail-oriented Student Assistant – Project Coordinator to support our team in managing and organizing technical projects involving software deployment, stack testing, and physical modeling. The role offers hands-on experience in project coordination within an engineering and IT environment. Our projects span continents, from Oman and Norway to Nigeria, giving you the opportunity to coordinate with clients and partners worldwide.

This position goes beyond following set procedures – many of our internal processes are still evolving, and you will play a key role in helping to develop and improve how we manage projects. You’ll have the flexibility and freedom to propose and implement changes that make our workflow more efficient and scalable.

You will also have opportunities to get involved in and gain exposure to software development, IT system deployment, and physical modeling, making this role a great fit for someone interested in a technical career with broad experience.

As we are a smaller company with a very flat hierarchy you can quickly get responsibility and experience within different disciplines. The job is 10-15 hours a week, we offer a competitive salary, and we respect exam periods and that your study is of highest priority. We are located in DTU Science Park.

Key Responsibilities

• Review of incoming project proposals

  • Create and organize new projects using our internal project management tools

  • Prepare and update project schedules based on proposals and kickoff meetings

• Project Coordination

  • Set up project structures using to-do lists, meeting notes, and project updates

  • Track task progress and coordinate follow-ups

  • Help facilitate clear and consistent communication across the team

• Email & Communication Management

  • Monitor project-related emails

  • Respond directly when possible or flag messages requiring input

  • Update project tasks and documentation based on ongoing communication

• Documentation & Process Development

  • Find and organize required project documents

  • Create new documents and templates

  • Adapt existing materials to specific project needs

  • Proactively contribute to improving and documenting internal project workflows

Required Skills and Qualifications

You…

• are currently enrolled in an engineering, computer science, or related technical program

• have strong organizational and communication skills

• are comfortable working with digital collaboration and project management tools

• have ability to handle multiple tasks, prioritize, and follow through with attention to detail

• have a general understanding of engineering principles and basic IT concepts

We know that nobody can master all disciplines initially, so an interest and a motivation to learn the above technologies is the most important. 

Please note that this is an on-site job opportunity. You will be based and working from our office at DTU Science Park in Lyngby, Denmark. 

Preferred Qualifications

• Experience with project coordination or administrative support

• Familiarity with documentation practices

• Interest in improving systems and processes

• Curiosity about or experience in software development, IT deployment, or physical modeling

Are you interested? 

Submit your motivated application and CV as soon as possible. We will review ongoing and plan interviews beginning of June. The last chance to submit will be May 28, 2025, as we hope to welcome our new colleague as soon as possible.

Read more about us on www.weel-sandvig.com or check us out on LinkedIn.  

We are looking forward to hearing from you!