ArcticStartup Events connects everyone within the startup-investor ecosystems with its operations across Northern Europe. We offer an elegant hotspot for matchmaking and networking for all startup-investor ecosystems and raising the bar via every single event of ours on the way to success in that mission. Arctic15 and Nordic Deep Tech Business summit are our two major annual events where we bring together a diverse group of entrepreneurs, investors, and industry leaders to share their experiences, insights, and knowledge about the latest trends and opportunities in the startup ecosystem.

We are currently seeking enthusiastic Event Trainees for diverse roles across various event departments including program management, sales, production, content creation etc. In these positions, you will be able to get hands-on training in the planning, coordination, and execution of events of different sizes & formats. You will have the opportunity to work with experienced event professionals and learn the ins and outs of both startup ecosystem & event management in a fast-paced, innovative startup environment. Additionally, you will have the opportunity to be part of a team that is creating something new and innovative, and you will be able to see the direct impact of your work on the company's success. As trainees, 

What to expect

• Gain real-world practical and leadership skills through challenging hands-on opportunities in the events industry.

• Opportunities to connect with experts, mentors, and decision-makers and exposure to international connections related to startup ecosystem

• Opportunities for further career development in events industry

• Positive, friendly and enthusiastic team.

Responsibilities

• Production

  • Assist in the planning and coordination of various aspects of events, including logistics, timelines, and vendor management.

  • Recruit, train, and coordinate volunteers for event support roles.

• Program

  • Supporting the program manager in recruiting, managing speakers and finalizing the program of the event.

  • Help with attendee communication and participation throughout the event.

• Content

  • Assist in the creation of written, visual, and multimedia content for various event platforms, including social media, event websites, and promotional materials.

  • Identify and create partnerships with community stakeholders that align with the goals and values of events i.e. community partnership management

• Sales

  • Provide support to the sales team in their daily operations, which include direct sales activities and communicating with customers.

  • Help in managing sales data, compiling sales progress reports, and maintaining other related sales records and documentation.

  • Help with partner communication and participation throughout the event.

• General responsibilities include

  • During the event days - helping with the coordinating on-site logistics, including setup and teardown, registration and other production related tasks. 

  • Gathering and analyzing feedback from event attendees and providing recommendations for future events

  • Contribute creative ideas and solutions to enhance event experiences.

  • Help with office practicalities and any ad hoc tasks. 

Note: We recognize that candidates may not possess expertise in all the above listed responsibilities. As we have roles in different event departments, we encourage candidates to showcase their relevant skills and experiences in those areas, and we are committed to providing training and support for individuals eager to develop their event management capabilities.

Skills

• Strong organizational and project management skills

• Skills related to the interested event departments i.e. sales experience if you are applying for Sales Trainee roles. 

• Good knowledge (or interested to learn about) of the event planning and coordination process

• Excellent communication and interpersonal skills

• Knowledge of (or interested to learn about) the startup ecosystem

• Fluent in English, with proficiency in Finnish and Swedish as an additional advantage.

• Willingness to learn and adapt quickly to new technologies, tools and trends in the event and tech industry

PRACTICALITIES

• This is an on-site role, and the candidate must be present at our office to carry out the job responsibilities. 

• A valid work permit is a requirement for this job and we do not provide assistance with obtaining one. As such, we kindly ask that you ensure you have the necessary permits in place before applying to the role. 

Application process

• Stage 1: CV + Motivation letter

• Stage 2: Interview with the hiring manager at ArcticStartup Events Helsinki office

The salary range for this role is €1300 - €1500/month depending upon your experience. The ideal start date would be the 5th of February, but can be negotiable. 

If this role sounds like a match to you, please send your CV and motivation letter by Sunday 21.1.2024 at the latest. Please note that we will start reviewing applications on an ongoing basis and we will fill up the position as soon as the right candidate is found. We will review applications and will only contact those individuals with whom we wish to take forward.