Why work for us

We are an impact-driven non-profit organization. Our focus is on making a meaningful difference in the professional lives of our community members by providing them with insights and skills to build meaningful careers and start their own businesses.

We are diverse: Our fourteen team members have eight different nationalities and speak 14 different languages. Everyone in the team has lived in at least two countries and we have all walked a version of the path that our community is on. This gives us an authentic, empathetic and practical approach in our work. We love what we do, and who we work with, and it shows. 

If you want to come to work, feel good about what you do, laugh with your team, and be surrounded by talented, ambitious learners and leaders, then this is the place for you!

What we are looking for

We’re looking for an energetic, responsible and detail-oriented individual to be our new administrative assistant. Do you love to have things in order, acing the art of document management, and are keen to get to the core of any task? Then this job is for you! 

What you’ll be doing 

• Develop and maintain a system of data management and filing

• Update and maintain office policies and procedures

• Communicate with participants of The Shortcut programs

• Assist in the preparation of project reports and other reports of the organization

• Assist in the preparation of internal documents and contracts

• Prepare information for monthly accounting (travel expense claims, receipt management)

• Continuously verify purchase invoices in the accounting system

• Create sales invoices

• Prepare and provide information for the payroll calculation (management of the holiday schedule, sick leaves etc)

• Provide general support to visitors

• Support team with other relevant tasks

  
  

What we expect from you 

• Solid knowledge of Microsoft Office and/or Google Workspace (Word, Excel)

• Great organizational skills & high-level of detail orientation

• Comfortable with multitasking and able to manage several tasks at the same time 

• Great teamwork skills and a customer service attitude

• Ability to withstand repetitive tasks

• Excellent communication skills in English

• At least intermediate understanding of written Finnish (some documents for payroll and invoicing are only available in Finnish and you need to be able to navigate them)

  
  

What we would also appreciate (but you can learn on the job)

• Understanding of basic HR practices

• Understanding of basic Finnish employment legislation

• Experience with accounting systems

  
  

What we offer

• A dynamic, fun, learning-packed environment where you can grow and showcase your skills

• A chance to grow into other roles within the organization, we usually first look internally when a new position opens up

• Access to networking opportunities

• Meaningful work with a purpose: our mission is to train people towards entrepreneurship or jobs and you will support them through events on their journey

  
  

Interview Process

We want to move fast! We can be flexible but we are looking for a candidate to join at the end of March. In addition to your CV and cover letter, add anything else that will give us a flavor of who you are professionally. Please attach your CV and cover letter and other materials (if any) as a single pdf document. Apply on The Hub, we will not process applications sent by email due to limited resources.

P.S. If you do not have a LinkedIn profile, you can use https://linkedin.com/in/noname/ in the application form.