ArcticStartup Events connects all from startup-investor ecosystems with its operations across Northern Europe. We offer an elegant hotspot for matchmaking and networking for all startup-investor ecosystems and raising the bar via every single event of ours on the way to success in that mission. Arctic15 and Nordic Deep Tech Business summit are our two major annual events where we bring together a diverse group of entrepreneurs, investors, and industry leaders to share their experiences, insights, and knowledge about the latest trends and opportunities in the startup ecosystem.

We are currently looking for a passionate Event Specialist to lead our overall event operations. In this position, you will be able to get hands-on experience in the planning, coordinating, and executing events of different sizes & formats. You will have the opportunity to work with experienced event professionals and learn the ins and outs of both startup ecosystem & event management in a fast-paced, innovative startup environment. Additionally, you will have the opportunity to be part of a team that is creating something new and innovative, and you will be able to see the direct impact of your work on the company's success. 

This is a permanent full time role with a salary range of €2200 - €2500/month depending upon your experience. As an Event Specialist,

WHAT TO EXPECT

• Gain real-world practical and leadership skills through challenging hands-on opportunities in the events industry.

• Opportunities to connect with experts, mentors, and decision-makers and exposure to international connections related to startup ecosystem

• Opportunities for further career development in events industry

• Positive, friendly and enthusiastic team.

RESPONSIBILITIES

• Plan in-person and online events from start to finish according to requirements, be the point of contact for all customers, target audience and objectives.

• Research and secure venues, vendors, and other necessary resources for events.

• Responsible for budgets, vendor contracts, invoicing and meeting financial targets set by the event goals.

• Ensure all event-related materials, including signage, presentations, and promotional materials are produced and delivered on time.

• Track and report on event metrics, including attendance and feedback, to measure the success of events and make recommendations for improvement.

• Lead promotional activities for the event using the website, social media and email marketing tools.

• Assist with other ad hoc event related tasks. 

REQUIREMENTS

• Minimum 2+ years of experience in event planning and coordination, preferably in a startup or tech environment.

• Bachelor's degree in hospitality management, event planning, PR, Marketing or other relevant fields.

• Excellent organizational and project management skills.

• Excellent verbal and spoken skills in English, fluency in Finnish being a plus. Our organizational language is English but we might need Finnish fluency when dealing with some of the vendors and other third party contractors.

• Strong attention to detail and the ability to work in a fast-paced, deadline-driven environment

• Proficiency in event management software and tools, including ticketing and registration platforms, project management tools, and design software.

• Flexibility to work evenings and weekends as needed to support event planning and execution.

PRACTICALITIES

• This is an on-site role, and the candidate must be present at our office to carry out the job responsibilities. Remote work is not permitted.

• A valid work permit is a requirement for this job and we do not provide assistance with obtaining one. As such, we kindly ask that you ensure you have the necessary permits in place before applying to the role. 

NEXT STEPS

If this role sounds like a match to you, please send your CV and motivation letter in the same document. Please note that we will start reviewing applications on an ongoing basis and we will fill up the position as soon as the right candidate is found. 

The interview process consist of three stages:

• Stage 1: CV + Motivation letter

• Stage 2: Interview with the hiring manager at ArcticStartup’s Helsinki office (45 mins)

• Stage 3: Meeting the team (30 mins)

If you have any further questions, you can send us a message to hr( at )arcticstartup.com.