At Novorésumé, we "Fight galactic unemployment by empowering people to achieve fulfilling careers" and we are constantly improving and expanding our services to achieve that vision. We are a bootstrapped startup with more than 11 million signups since 2016 and aiming to grow sustainably and ethically; in addition, we don't focus on an IPO and cash-out. We want to grow by sticking to our north star and following our values and principles.

We are looking for an Office Assistant for our Copenhagen office. This exciting new role will have two missions. Firstly, you will help us empower people to achieve fulfilling careers by assisting the office of Owlies. You will support the team with administrative tasks such as preparing presentations, handling communication with external partners or customers, updating information on our internal platforms, organising social events, travel and accommodation, and ad-hoc tasks of the CEO. Secondly, you will be responsible for effectively managing day-to-day office operations like ensuring that our office complies with ergonomic standards, ordering the office supplies, including food, beverages, and other needed equipment. We expect you to keep track of the budget and the inventory.

The right candidate will:

• Ensure smooth day-to-day office operations

• Draft and prepare documents, administer internal communication channels

• Assist management with coordination between product owners and translators

• Support onboarding processes

• Set up new devices and manage the existing ones

• Maintain a clean and organised office environment

• Order catering and prepare office space for lunch

• Set up Jira/Excel Files automation

• Maintain Confluence structure

• Assist with budget preparation and expense tracking

• Support senior management with ad-hoc administrative tasks

• Set up business report dashboards on Mixpanel with guidance from management

• Support Customer Support Team communication with our users

• Check, draft and prepare documents/contracts

• Plan company trips and group activities

• Manage inventory and order supplies

• Handle correspondence and emails

• Schedule appointments and meetings

• Coordinate travel arrangements for employees

• Maintain safe, performant and inclusive work environment

• Administer emails and direct inquiries

• Contact service providers

• Register and manage office inventory (hardware, software, and other tools), conduct regular inventorization

• Monitor compliance with company policies and procedures

The right candidate:

• Has excellent English & communication skills

• Is very good with spending money, as maximising outcomes while minimising financial waste/extravagant spendings

• Has a high emotional intelligence and Win-Win mindset

• Is ready to work Novorésumé's Vision and Mission and aim to embody our Values and Principles

• Is proactive and always looking to improve and anticipate the needs of others

• Has natural social skills, showing dynamism and care

• Is highly organised with a structured approach and thorough follow-through

• Holds the ability to deliver on commitments

• Has excellent time management and prioritising skills

• Brings excellent attention to detail 

• Has good knowledge of Google Suite, Jira, Confluence

• Is an outgoing and caring person who enjoys working across multiple disciplines and teams

We'll make sure you:

• Feel empowered to achieve a fulfilling career

• Are part of a great work environment, where facts matter more than opinions or titles and where actionable feedback is important

• Know why your work is valuable, and we'll reward and showcase your achievements.

• Have access to relevant training materials, courses, and workshops

• Feel listened to and engaged with your work