Admin and Finance Coordinator

Salary Competitive
Are you solution driven, highly organized, ambitious and passionate about social media and juggling multiple threads at the same time? Do you have an understanding or experience of basic legal, financial and administrative issues? Then you may be our new Admin and Finance Coordinator! We’re looking for an Admin and Finance Coordinator to join our fast growing startup team in the Helsinki office. This person will report to our Operations and Finance Lead and work closely with our Leadership Team.

Are you solution driven, highly organized, ambitious and passionate about social media and juggling multiple threads at the same time? Do you have an understanding or experience of basic legal, financial and administrative issues? Then you may be our new Admin and Finance Coordinator!

 

We’re looking for an Admin and Finance Coordinator / “Office Ninja” to join our fast growing startup team in the Helsinki office. This person will report to our Operations and Finance Lead and work closely with our Leadership Team.

 

BrandBastion transforms the way brands deal with social engagement. Our proprietary technology automates the management of millions of social interactions every day, while maintaining the personal quality of one-on-one conversations. Our technology combining artificial intelligence, machine learning and human expertise runs in the background creating an open and free environment for discussions, offering blazing fast customer responses, escalations, protection from threats and real audience insights 24/7. We help brands to rise above the challenges of complex digital interactions, accurately, at scale and in real-time.

 

Responsibilities include:

  • Accounting related tasks; Processing, verifying and creating invoices and supporting accounting department in routine tasks

  • Admin related tasks; Coordinating vendors; insurances, tele-communication, visas for team members etc.

  • Legal related tasks; Drafting and reviewing day-to-day agreements such as NDAs, employment agreements, vendor agreements etc.

  • HR related tasks; coordinating employee and partner gifts, organizing and booking events, booking travel and team meets for the wider team

  • Office related tasks; preparing for meetings, as well as drafting meeting minutes and memos

  • Leadership team support; Support the leadership team with admin and operational tasks. Help manage calendar for leadership team. Proofreading material and helping leadership team prepare for events etc.

  • Any other tasks as agreed

Requirements

  • Legal, admin or business related studies

  • High attention to detail

  • Ability to hold on to many threads at the same time

  • Ability to make decisions and move fast

  • Ability to learn and adapt to fast moving processes

  • Excellent communication skills

  • Fluent in English, proficient in Finnish and Swedish

  • High integrity and high level of common sense

Benefits

  • Talented and driven co-workers who thrive in a collaborative atmosphere

  • Work directly with the leadership team of BrandBastion

  • A meritocratic culture with a "best idea wins" mentality

  • Full support to develop as a professional through whatever training or resources available (courses, seminars, certification etc.)

  • An opportunity to evolve your career across different functions

  • Beautiful office space in the centre of Helsinki (on Yrjönkatu right next to the Old Church)

  • Work directly with the leadership team of BrandBastion

Please apply directly here: https://apply.workable.com/brandbastion/j/6C48B783F1/

Perks and benefits

This job comes with several perks and benefits

Near public transit
Near public transit

Easy access and treehugger friendly workplace.

Social gatherings
Social gatherings

Social gatherings and games; hang out with your colleagues.

Skill development
Skill development

We want to take you from good to great.

Remote work allowed
Remote work allowed

You know how you perform best. Work from your couch, your favorite cafe or abroad when you feel like it.

Central office
Central office

Your local office is your anchor point, thus, we placed it centrally at your convenience.

Paid holiday
Paid holiday

Metropolitists, beach boys and mountaineers we salute you and pay you to go and explore the world.

Working at
BrandBastion

BrandBastion transforms the way brands deal with social engagement. Our proprietary technology automates the management of millions of social interactions every day, while maintaining the personal quality of one-on-one conversations. Our technology combining artificial intelligence, machine learning and human expertise runs in the background creating an open and free environment for discussions, offering blazing fast customer responses, escalations, protection from threats and real audience insights 24/7. We help brands to rise above the challenges of complex digital interactions, accurately, at scale and in real-time.

Read more about BrandBastion

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