Join an action-driven team challenging the orthodox assumptions of how businesses engage on social media. If you are a problem-solver and highly organised who thrives in a fast-paced environment, you may be our new Executive Assistant!

About BrandBastion

BrandBastion was started in Helsinki, Finland in late 2013 and currently serves world leading brands in over 120 countries. We help brands get the most out of their digital advertising efforts increasing their ROAS, whilst protecting them and their customers from PR, legal and security related risks. Our technology combining artificial intelligence, machine learning and human expertise runs in the background creating an open and free environment for discussions, offering blazing fast customer responses, escalations, protection from threats and real audience insights 24/7. We help brands to rise above the challenges of complex digital interactions, accurately, at scale and in real-time. 

About the Position

Join an action-driven team challenging the orthodox assumptions of how businesses engage on social media. If you are a problem-solver and highly organised who thrives in a fast-paced environment, you may be our new Executive Assistant! Working closely with the executive team and especially our CEO, the Executive Assistant will wear a ton of different hats working with everything from day-to-day routine tasks such as booking travel and coordinating the CEO’s calendar, to strategizing, budgeting and attending interesting meetings and events. This position can either be full-time or part-time depending on the person we find. 

Some examples of tasks that the Executive Assistant will be responsible for: 

• Business development; researching new projects and opportunities for the company moving fast and being very structured in presenting findings 
  
• Coordinating vendors such as insurance companies, landlords, cleaning firms etc.
• Coordinating travel bookings, CEO’s calendar, team meets etc.
• Helping draft emails related to meetings, press inquiries or similar
• Helping executive team members prepare for meetings
• Verifying and paying certain invoices
• Buying office snacks and coordinating team lunches
• Organizing internal trainings
• Organizing internal and external events
• Keeping meeting minutes etc

REQUIREMENTS 

• Preferably 2+ years of experience working in an administrative role
• Background in finance, accounting, law, sales or communications
• Highly organized with attention to detail
• Ability to thrive in a dynamic, lean organisation
• Ability to make decisions within the frame of the day-to-day business
• Fluency in both written and spoken English. Finnish is an asset.

BENEFITS

• Talented and driven co-workers who thrive in a collaborative atmosphere
• A meritocratic culture with a ‘best idea wins’ mentality
• Support to develop as a professional through training or resources available (courses, seminars, certification etc.)
• An opportunity to evolve your career across different functions
• Beautiful office space in the heart of Helsinki