Office coordinator / Receptionist

Oslo International Hub Oslo InternshipStudent
Salary Competitive
We are looking for Office Coordinator / Receptionist at Oslo International Hub - coworking center at Oscars Gate 27, right behind the Royal Palace. You will be the first person to be seen and you will direct visitors and businesses to the right direction,

General tasks include a variety administrative and office tasks - e.g. office viewings, coordination of our facility basic tasks, assistance in hosting events, customer care & community support.

Main task routines control:

• Tiding up common areas, checking routine daily toilet, meeting rooms and kitchen area, and comsequentlty:

• Maintain stationary and kitchen stock, for tenants use

• Ordering stock : checking routine for office materials, and ordering stationery (for buying by Office Manager);

• Keeping inventory event materials related (glasses, cups, cutlery, decoration)

• Maintained standard operating procedures to ensure tenants satisfaction

• Implement guidelines for new equipment and propose changes in offices and meeting rooms

• Coordinate cleaning service

• Host event assistance: welcoming and guests registering ; room setup and tiding up for next day; double check attendees requests and needs during the event; processing contacts data during the event for OIH network data base, reconfirm the arrival time for the speaker, and system handling (projector, speaker, screen, etc is working) and giving assistance

• Door Management, open + Welcoming guests

• Supervising tenants requests and Assisting in Office operations, booking meeting rooms etc

• Processing customer space visits/offers, and feedback

• Working to resolve any issues for the tenants to ensure optimal satisfaction*

Working at
Oslo International Hub

Oslo International Hub is Oslo's co-working space for international startups.  We aim to make it easier for international talent (expats+repats) and start-up'ers to make it on the Norwegian professional scene - and bring them out to global markets. Located in a prominent house behind the Royal Palace, Oslo International House is home to start-ups across tech, media, consulting and travel. We offer a vibrant community in a global context. Oslo International Hub aims to make it easier for international talent (expats+repats) and start-up'ers to make it on the Norwegian professional scene - and bring them out to global markets. We rent out office space and work together with other actors to reach our goal, and advise/consult on related topics.

Read more about Oslo International Hub

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