We are looking for a People Operations Specialist to join our team and help us take it to the next level! You will own and drive employees processes such as onboarding & off-boarding, support employees on a day-to-day basis and implement practical solutions to ensure a great employee experience. 

You will be joining a growing and talented People team with focus on Talent Acquisition (4 people) and PeopleOps (2 people). We are growing fast and are expecting you to help with the expansion of our team. You will report directly to our CFO and take lead on all of our processes concerning the employee journey after joining Whistleblower Software.

Responsibilities:

This role is perfect for a motivated, practical and action-oriented People Operations Specialist with experience in HR, who is looking for an opportunity to grow their career in a fast-paced startup environment while creating an environment, where team members grow and develop as the business scales.

• Drive all people operations processes as we scale and follow through the employees journey (Managing contracts & payroll, vacations, absence, benefits, dismissal, etc.)
• Manage and improve on the existing employee onboarding and off-boarding experience working alongside our internal Talent Acquisition team
• Set up computers and workspace, as well as setting up account access to SaaS tools we use across the company (Google Workspace, Notion, Slack, etc.)
• Manage employee relations matters with tact and confidence, being the internal expert who can navigate best practices, employee legislation and create win-win outcomes for both the Company and all of our amazing team members
• Provide data and analytics for People Operations in view of improving the employee experience
• Manage office operations across our global offices (with the support of local office management)

Qualifications and expectations towards you:

• Curious and fast learning (we don’t expect you to know everything from day one)
• Knowledgeable on Danish employment law and comfortable managing contracts 
• Tech savvy, know your way around Google Workspace (or able to learn quickly) and comfortable troubleshooting IT problems together with new starters
• Experience with implementing and navigating an HR tech stack (such as HiBob, Zenergy, Deel, etc.)
• High level of written and verbal Danish & English

About Formalize:

Formalize is a tech company founded in 2021 with offices in Aarhus, Copenhagen, Milan and Madrid. Currently we are a team of +90 people from 13 nationalities operating in multiple European markets and are one of the fastest growing SaaS scale-ups.Our journey started within the whistleblowing compliance sector, highlighted by the award-winning Whistleblower Software by Formalize, laying the foundation of our success story.

This initial chapter has been within whistleblowing compliance and meeting those regulations. Along the way we established strong partnerships and a base of satisfied customers. Our commitment was recognized through the best customer support, which earned us reputation as a customer-centric pioneer. But now, we extended our expertise to a larger compliance universe including data compliance, risk and privacy.

Formalize helps companies to effortlessly navigate and stay ahead in the ever-changing landscape of compliance. Our platform adapts to regulatory changes, continuously adapting to meet, and foresee, the evolving needs of our users - ensuring businesses remain compliant and confident in their operations. 

Traits that describe our culture and employees:

• We are all very goal orienteered and hardworking
• We are responsible, and we like accountability
• We are connecting, and we like to build meaningful relationships
• We are optimistic and like to laugh and have a positive atmosphere
• We like to dream big and to have clear visions for the future

Test in the recruitment process

In the recruitment process, we use talent profiles. You will, therefore receive a link to the test after sending your application.

Experience shows that it provides the best experience for both candidates and us as a company. It's not about answering right or wrong, but whether one's talents match the context you will work in. We want to hire a colleague who really thrives and flourishes with us, and therefore, we are looking for the employee who will be a good fit with Whistleblower Software in relation to

• Fit between the person and work tasks
• Fit between the person and the colleagues in the team
• Fit between the person and the role

We know that when this is staged optimally, you thrive and succeed much better in your job.

Test in the recruitment process

The process takes between 2 to 3 weeks and we work around your schedule in order to ensure that we have the time to know each other and decide if the role is a good fit for your career and for the business.

Recruitment process

📄 Send application and upload relevant information

🧠 Completion of personality test

🎙️15-minute online interview with our Talent team

📝 Case preparation (homework)

👥 30-minute online interview with our CFO

👥 60-minute online/in-person interview with our CFO & Head of Talent Aquisition

👥 30-minute online/in-person final interview with the CEO and CFO 

✔️ Criminal record check

Submit your CV to apply

We review applications on a rolling basis. Please do apply even if you don’t “tick all the boxes” of experience; we place high value on potential talent with demonstrated ability to learn fast.