Executive Assistant

Salary Competitive

We are shaping a world free from sizes, where every body fits. Body shapes are too complicated to describe using only words like “Large” or “size 36”. With Volumental you never have to worry about that again. We use 3D scans and our AI-powered recommendation engine to match everyone with the products that fit them best. We’ve started with shoes.

We are footwear’s largest and most loved FitTech™ company, having helped over 16 million people find shoes that really fit. Our customers are top global brands like New Balance, Under Armour, Bauer, Ecco and XXL. We have zero churn. Our footprint spans 2500+ stores across 45 countries - Sweden is country number 38!

We also have a mobile app so you can scan your feet and try on millions of shoes instantly from anywhere. Your unique foot shape filters products for you and matches you to those that fit you best. Yet we’ve only scratched the surface of what we can do - there are immense growth opportunities ahead to make the world of omnichannel retail - and the products they sell - truly better for all. Our customers pay the bills which allows us to focus our latest $13,000,000 financing round towards sales growth and investment into product.  

That’s where you come in! We’re looking for an Executive Assistant to primarily support the CEO, and the executive team. This role serves as the eyes and ears for the CEO, connecting organizations, projects, and critical business information to the CEO, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the legal priorities of the business.

The nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO’s needs. The role must interact seamlessly and professionally across a broad range of individuals including members of the Senior Management Team and leaders that report to these team members. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

 

Your responsibilities will include: 

  • Prioritizing emails and responding when necessary

  • Drafting, reviewing and sending communications on behalf of company executive(s)

  • Managing scheduling, including booking meetings with internal and external parties

  • Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings

  • Coordinating travel arrangements

  • Drafting and reviewing powerpoint/Pitch presentations

  • Reviewing and making basic amendments to excel spreadsheets

  • Maintaining various records and documents for company executive(s).


We are excited about you because:

  • You thrive in a scale-up environment and want to take ownership of your personal growth. You’re willing to stretch beyond your comfort zone to assume new responsibilities and figure out solutions.

  • You proactively look for ways to improve your skills, for example by using technology to improve your efficiency and automatizing processes.

  • You are driven, analytical, and organized – able to see the big picture and sweat the small details.

  • You’re familiar with frequently used computer software and programs, such as Google Drive, presentation software, and MS Office.

  • You are a fast learner with an experimental mindset. At Volumental, we test, evaluate, and iterate to find what works and what doesn't - and you'll have plenty of opportunities to do the same.

  • You are an effective communicator verbally, in writing, and fluent in English. With a team coming from over 20 countries and customers worldwide, Volumental is located in Sweden but truly provides an international experience to those who join us!


We believe the best executive assistant will be indispensable. You’ll be an important part of the greater whole — able to drive initiatives and steer your own development, while at the same time collaborating with other specialties in the team. Our team of 70+ people is an AI powerhouse with a great intellectual density, strong integrity and kindness.

This role will report to the Chief Legal Officer and work closely with the management team.

Sounds like fun? Apply below or tell your friends!


Perks and benefits

This job comes with several perks and benefits

Free coffee / tea
Free coffee / tea

Get your caffeine fix to get you started and keep you going.

Social gatherings
Social gatherings

Social gatherings and games; hang out with your colleagues.

Flexible working hours
Flexible working hours

Time is precious. Make it count. Morning person or night owl, this job is for you.

Near public transit
Near public transit

Easy access and treehugger friendly workplace.

Free office snacks
Free office snacks

Peckish after lunch? We got your back with soft drinks, treats and fruit.

Pension plan
Pension plan

We take care of you, even when you are old and wrinkly.

See all 14 benefits

Working at
Volumental

In a world where product size labels are unreliable, Volumental is the footwear industry's leading FitTech™ company. Our FitTech uses 3D scans and a one-of-a-kind, AI-powered recommendation engine to match everyone with the shoes that fit them best. With top brand and retail partners worldwide, including New Balance, Bauer, The Athlete's Foot, Ecco, and XXL, our footprint spans 2500+ stores across 45 countries and growing!

Read more about Volumental

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