The opportunity ✨

Waitwhile works to eliminate the 1 trillion hours that people spend waiting in lines every year. Our platform is trusted by over 10,000 companies worldwide and has helped more than 150 million people enjoy a radically better waiting experience.

We are seeking an experienced executive assistant to work alongside Waitwhile's CEO, CTO and Director of Operations and become an important part of a fast-growing Stockholm team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. Our ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.

For this role, we are only looking for Stockholm based candidates.

What you'll be doing 🚀

• Work closely with the exec’s team to keep track of deadlines, action items, and follow throughs.
• Organize complex and continuously varying daily events and priorities.
• Handling communications on behalf of the Executive team and act as the point of contact between the executive and internal/external clients.
• Prepare and provide detailed meeting agendas, coordinate, collect and create presentation materials for team meetings.
• Manage expense report coordination and submission.
• Accountable for resolving problems related to the day-to-day operations of the office
• Document writing, editing, and readiness.
• Preparation of Boards Meetings, incl. internal coordination, review, and travel organization.
• Recording of meetings, maintaining confidential and sensitive information.
• Oversees the management of Waitwhile's Stockholm office to include ordering office supplies and managing inventory, building and vendor management. 
• Plans in-house or off-site activities, like parties, celebrations and conferences

What skills you need 📖

• 3+ years of prior executive assistant experience
• Proficient in G-Suite (Docs, Sheets, Slides, Drive, Calendar) 
• Extensive experience providing executive support assistance
• Good judgement to be able to make fast, accurate decisions
• Exceptional attention to detail
• Excellent organization and time management abilities
• Fluent in English and Swedish
• Outstanding verbal, written, interpersonal, influencing, and presentation skills; ability to create communication plans and correspondence that set clear expectations and strategic direction

Bonus Skills ➕

• Experience in financial administration
  
• Capabilities to conduct research and analysis 

Benefits 💕

We're small but really want everyone on the team to thrive with awesome benefits! If there’s something important to you that’s not on this list, talk to us! :)

• Competitive salary and equity in a fast-growing start-up
• Regular compensation reviews - we reward great work!
• Super-sized vacation policy and flexible holidays so you can take time off when you need it
• Work remotely with great equipment. We help you level up your home office with awesome hardware and gear.
• Health plans and 401(k) savings to make sure you thrive! (United States & Sweden only right now)