The opportunity ✨

Waitwhile works to eliminate the 1 trillion hours that people spend waiting in lines every year. Our platform is trusted by over 10,000 companies worldwide and has helped more than 150 million people enjoy a radically better waiting experience.

We are seeking an experienced executive assistant to work alongside Waitwhile's CEO, CTO and Director of Operations and become an important part of a fast-growing Stockholm team. This person will be expected to perform a variety of tasks, help keep long term projects on track, and handle more urgent requirements. Our ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role.

For this role, we are only looking for Stockholm based candidates.

What you'll be doing 🚀

• Work closely with the exec’s team to keep track of deadlines, action items, and follow throughs.

• Organize complex and continuously varying daily events and priorities.

• Handling communications on behalf of the Executive team and act as the point of contact between the executive and internal/external clients.

• Prepare and provide detailed meeting agendas, coordinate, collect and create presentation materials for team meetings.

• Manage expense report coordination and submission.

• Accountable for resolving problems related to the day-to-day operations of the office

• Document writing, editing, and readiness.

• Preparation of Boards Meetings, incl. internal coordination, review, and travel organization.

• Recording of meetings, maintaining confidential and sensitive information.

• Oversees the management of Waitwhile's Stockholm office to include ordering office supplies and managing inventory, building and vendor management. 

• Plans in-house or off-site activities, like parties, celebrations and conferences

What skills you need 📖

• 3+ years of prior executive assistant experience

• Proficient in G-Suite (Docs, Sheets, Slides, Drive, Calendar) 

• Extensive experience providing executive support assistance

• Good judgement to be able to make fast, accurate decisions

• Exceptional attention to detail

• Excellent organization and time management abilities

• Fluent in English and Swedish

• Outstanding verbal, written, interpersonal, influencing, and presentation skills; ability to create communication plans and correspondence that set clear expectations and strategic direction

Bonus Skills ➕

• Experience in financial administration

• Capabilities to conduct research and analysis 

Benefits 💕

We're small but really want everyone on the team to thrive with awesome benefits! If there’s something important to you that’s not on this list, talk to us! :)

• Competitive salary in a fast-growing start-up

• Occupational pension plan ('tjänstepension') and health plans

• Regular compensation reviews - we reward great work!

• Super-sized vacation policy and flexible holidays so you can take time off when you need it

• Work remotely with great equipment. We help you level up your home office with awesome hardware and gear.

• Company phone and phone subscription, discounted bicycle lease, and a bunch of other stuff!